Sr. Legal Administrator

Toronto, ON

Employment Type: Direct Hire Industry: Administrative/Office Support Job Number: 61051

Senior Legal Administrator

Salary up to $60K + Bonus + Benefits + RRSP Program

Our client, a family oriented and highly reputable professional services firm in the Downtown core is currently seeking a Senior Legal Administrator to join their team.  In this role, you will be responsible for supporting a Senior Partner and a very busy practice.  The ideal candidate will offer five or more years’ experience in a legal environment supporting a Senior level Executive.  You will have impeccable organizational abilities and exude confidence when working alongside internal and external stakeholders.   If you have a passion for the legal sector, bring relevant industry experience, and enjoy working in a challenging and fast paced environment, then we want to hear from you!


  • Maintain and monitor Outlook calendar including scheduling meetings locally and multi-office when required
  • Managing incoming emails and correspondence
  • Assist in the preparation of presentation materials for various meetings using Word, Excel, PowerPoint, etc.
  • Prepare agendas, take minutes of key meetings and distribution for comment
  • Maintain a list of action items for both lawyers and follow-up on status as required
  • Assist with coordinating various internal communications for broad distribution
  • Organize and maintain correspondence files for key matters as required
  • Taking a proactive approach to urgent matters by initiating the necessary action, particularly when the lawyers are in court, at trial, travelling or away from the office at meetings
  • Maintaining a reminder system
  • Substantial client contact, both internal and external
  • Setting up global meetings and conference calls
  • Extensive electronic file management responsibilities


  • 5 or more years’ experience as an Administrative/Executive Assistant in a professional services environment
  • Experience in a Legal environment is required 
  • Demonstrates excellent organizational abilities while being detail-oriented with the ability to multi-task in a fast-paced environment
  • Strong attention to detail with the flexibility to accommodate work demands
  • Ability to work independently and collaboratively within a team environment
  • Demonstrates good judgement and utmost professionalism at all times and particularly when working under pressure
  • Ability to maintain a high level of confidentiality and exercise discretion when necessary
  • Excellent communication skills, both written and oral

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