Registrar's Office Coordinator - Temporary

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 62901
Registrars Office Coordinator - Temporary
Duration: 5-month contract
Location: Toronto
Compensation: $20 per hour

Our client, a professional regulatory body, is looking for a Registrars Office Coordinator to join their team for a 5-month contract! The Registrars Office Coordinator will provide coordination and administrative assistance during one of the client’s annual initiatives. If you are extremely organized with a demonstrated attention to accuracy and detail, and proven ability to take initiative and follow-up required, this may be the position for you!


  • Provide administrative support to the team (including but not limited to) correspondence, telephone support, and communications with internal departments, members and students
  • Correspond with and respond to members’ and students’ requests/queries via email and/or telephone
  • Update member and student information in databases ensuring completeness and accuracy
  • Assist with reviewing and updating of data
  • Maintain data consistency by ensuring that data standards are adhered to
  • Support all members of the team as they require
  • Triage, coordinate and distribute work, as required


  • Minimum 2 to 3 years of experience working in a professional/office environment is required
  • Excellent knowledge of/experience with Microsoft Office: Word, Excel (v-lookups and pivot tables an asset), PowerPoint, Access, and Outlook is required
  • Experience with Salesforce and other analytical and database software is considered an asset
  • Previous experience with a Regulatory body, Association or a Not-for-Profit organization with a student/member first mentality is an asset
  • Proven business acumen with an ability to use good judgement, tact and discretion, especially when dealing with private and confidential information/matters is required
  • Strong interpersonal, relationship building, customer service and communication (written and verbal) skills required
  • Ability to work effectively under pressure in a fast-paced environment with simultaneous deadlines and last-minute changes in plans is required
  • Extremely organized with a demonstrated attention to accuracy and detail, and follow-up skills required
  • Team player who can also work well autonomously
  • Ability to solve problems and multi-task while balancing competing priorities and deadlines is required
  • Proven ability to take initiative and is motivated to follow through on projects required

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