Property Administrator

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 60410
Property Administrator
Location: Midtown Toronto
Duration: 3-month contract, with the potential to extend
Compensation: $18 per hour
Our client, a real estate development, management and consulting company, is looking for a Property Administrator to join their team. The Property Administrator is responsible for providing administrative support to the team including preparing reports, processing payments and visiting & inspecting properties. If you have experience in providing administrative support, are able to organize and prioritize assignments in a fast-paced environment and have a high level of attention to detail, this may be the perfect position for you!


  • Provide administrative support by typing from copy or electronic dictation; correspondence, report and documents including financial reports; proof-reads, obtains signatures, copies and distributes all typed material
  • Maintain/upgrade a filing system for correspondence and invoices; maintains a record keeping system of payments and income for certain clients and personal files for building staff
  • Prepare monthly reports and may prepare cheque requisitions for balance of funds to clients or tenants as directed
  • Receive and process monthly common charge payments; prepare and distribute invoices for resident charges as per in-suite maintenance policy, and follows up to ensure payment and processes entries
  • Assist in performing research, routine calculations and prepares lists to assist with budget preparation
  • Visit and inspect properties periodically, may direct maintenance staff to undertake specific duties
  • Prepare work orders and scheduling both for in-house staff and contractors as per maintenance policy
  • Prepare purchase orders for approval by Manager and orders all necessary supplies for office
  • Obtain quotations for repairs, construction and contract as directed
  • Communicate with trades and building operator (act as a middle person) to coordinate pricing and job scheduling (i.e. repairs)


  • Minimum two years of related experience, providing administrative support and handling sensitive or confidential information
  • Knowledge of Quickbooks Pro an asset
  • Experience using ‘Angus Anywhere’ considered an asset
  • Completion of a post-secondary certificate program in Office Administration or any combination of training, education, and experience deemed equivalent
  • Proficiency with Microsoft Office (Word, PowerPoint and Excel)
  • Excellent oral and written communication skills
  • Ability to maintain confidentiality 
  • High customer service orientation with demonstrated ability to build and maintain strong working relationships
  • Ability to multitask and work without direct supervision
  • Accepting of constructive criticism
  • Enthusiastic team member who can also work independently in small office group

To apply, please click Apply Online or submit your resume by email to:

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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