Project Assistant - Temporary

Toronto, ON

Employment Type: Temporary Industry: Project Management Job Number: 63900
Project Assistant - Temporary
Location: Toronto
Duration: 4-6 month contract
Compensation: Competitive hourly rate

Our client, a professional association, is looking for a Project Assistant to provide temporary support to their team. The Project Assistant will be responsible for providing EMS project assistance including data clean-up, CASL compliance, auditing and creating training material and providing coordination support.


  • Responsible for data clean-up:
    • Update all records with level of seniority
    • Remove records from inbox email verification test
    • Update records with missing data
    • Update records with missing CASL consent/proof
    • Remove duplicate records
    • Terminate records with no email address
    • Link individuals to company records
  • Input non-transactional engagement data (committees, event speakers, awards judges, web content)
  • Compile all data from outside the database and ensure consistency/ primary key
  • Create repository of consent forms
  • Assemble Excel spreadsheets of all members who have consented on each form
  • Assist with CASL compliance program development and execution (regular audits, etc.)
  • Create mock-up reports
  • Complete process documentation
  • Assist with customer journey mapping
  • Assist with development of preference centre "matrix"
  • Maintain project tracking spreadsheet and monitor timelines
  • Schedule meetings
  • Assist with creating testing frameworks/methodologies/tools
  • Coordinate with internal staff and external vendors
  • Assist with testing and quality control
  • Ensure results/deliverables are consistent with requirements as laid out in requirements documentation and SOW
  • Assemble training documentation and manuals
  • Assist with staff training sessions
  • Assist with website transition, if required (blog archiving, content categorization, etc.)


  • 2 to 3 years of experience with project assistance/ coordination
  • Marketing experience an asset
  • Proficient with Microsoft Office suite, especially Microsoft Excel
  • Database management experience an asset
  • Candidate must be structured, rigorous, dynamic and autonomous
  • Attention to detail is essential for success in this role
  • Capacity to manage multiple projects simultaneously
  • Demonstrated problem-solving skills

If you meet these qualifications please submit a WORD version of your resume to


Please note that only qualified candidates will be contacted. Accommodations are available upon request to support your participation during all stages of the recruitment process.


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