Office Coordinator

Toronto, ON M5H 2W9 | Temporary

Job ID: 59383 Industry: Administrative/Office Support
Office Coordinator
Location: Toronto
Duration: Temporary to Permanent
Compensation: $16 per hour

Our client is looking for an Office Coordinator to join their team on a temporary to permanent basis! The Office Coordinator will provide administrative and IT support to the company. If you are detail-oriented and organized and you thrive on employee and client interaction this may be the position for you!


  • Provide back-up for IT Support Specialist by handling desktop support and escalating issues to the appropriate vendor
  • Produce and maintain orientation packages and training manuals for all incoming staff
  • Event coordination for on-site & off-site meetings, celebratory events and open houses
  • Complete scanning and data entry projects as needed
  • Create, format and/or submit weekly and monthly reports as requested
  • Back-up support for day-to-day reception by providing a high level of service in answering and directing of all incoming phone calls in a professional and efficient manner
    • Monitor both the general email and voicemail inboxes and respond accordingly or transfer messages to the correct members of staff
    • Greet all guests including prospective candidates and clients
    • Handle all company enquiries from clients or candidates including questions regarding company services and processes
    • Book boardroom or other meeting rooms and order / distribute catering as required
    • Sort, stamp and post mail on a daily basis
    • Coordinate courier arrangements and track all outgoing packages
    • Responsible for making sure reception area and interview rooms are cleaned, supplied and set up for the following day
    • Complete scanning and data entry projects as needed
    • Provide reception back-up for long term absences and ensure office management tasks are up to date (vendor relations, ordering of supplies, etc.)
    • Support Recruiters with administrative tasks:
    • Conduct behavioural based reference checks on candidates who are selected for employment
    • Coordinate candidate file management including auditing for all required documentation and uploading all relevant paperwork into database
  • Assist on special projects when necessary


  • Post-secondary education or a combination of related education and experience
  • 1-2 years of administrative and/or receptionist experience
  • Excellent customer service and communication skills, with a professional demeanour and attitude
  • Good organizational, time management and prioritizing skills
  • A proven track record of being resourceful, delivering results and following through on objectives
  • Strong proficiency in MS Office - including Word, Excel, PowerPoint and Outlook as well as basic internet research skills
  • Strong problem identification and problem resolution skills
  • Fast learner with commitment to ongoing learning

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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