Office Administrator - Contract

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 63633
Office Administrator - Contract
Location: Downtown Toronto
Duration: 12-month contract
Compensation: $25.00 per hour

Our client, a leader in the data and technology industry, is seeking an Administrative Assistant to join their Toronto office. Working with a team of engineering and IT professionals, tasks will include various operation and assistant duties as well as providing ongoing administrative and clerical support. This dynamic company’s position demands a blend of talent, expertise, intuition, and well-developed interpersonal skills.


  • General administrative and clerical support for the office and projects as requested
  • Administrative support, calendar management and executive assistance for Toronto based executives as needed
  • Coordinate the management of records
  • Office supply ordering, facilities break room ordering, as well as meal ordering for specific meetings and trainings
  • Toronto site event planning as needed
  • Coordinate with Facilities team in USA Headquarters and local landlord on operational aspects of Toronto office
  • Support internal/external site visitors (including arranging access badges, accommodation/internet access, phone access)
  • Assist with workspace coordination, including space allocation for workstations coordinate internal moves
  • Assist with the monitoring of building contract maintenance which includes such services as heating, air conditioning, security systems, parking passes, utilities and fire safety equipment and other vendor management
  • Partner with USA headquarters to support new employee/contingent worker onboarding
  • Health & Safety
  • Assist in the business continuity planning for the site
  • Monthly inspections and Quarterly Committee
  • Maintain Joint Health & Safety Committee Red Binder
  • Maintain logistics and compliance for Health & Safety for the Toronto site


  • Post-secondary education required
  • 3 – 5 years experience with administrative and clerical procedures
  • Must be comfortable communicating with all levels
  • Facility/office coordination experience is preferred
  • Comfortable as first point of contact for daily visitors and to maintain a professional presence
  • Strong customer service skills and knowledge of customer service principles and practices
  • Proficient in Microsoft Office suite (Outlook, Word, Excel); experience with Skype for Business, Office365, and WebEx are a plus
  • Excellent verbal and written communication skills
  • Ability to successfully multi-task with attention to detail
  • Flexibility and solution oriented in planning and troubleshooting
  • Demonstrates strong organizational skills and proactive, can-do attitude

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