Legal Administrative Assistant

Toronto, ON

Employment Type: Direct Hire Industry: Legal Job Number: 60409

Legal Administrative Assistant

Salary up to $60,000 + Benefits + Bonus!!

Our client, a well-established professional services firm in Downtown Toronto, seeks a Legal Administrative Assistant to support a very busy Partner in Real Estate Law. As a Legal Administrative Assistant, you will provide general administrative support to the Partner, monitor correspondence and scheduling, and draft and revise a high volume of legal documents. If you are an energetic individual with excellent organizational skills and experience in the legal field, who thrives in a fast-paced environment, then we would like to hear from you!


  • Process, edit, and proof-read a range of legal documents in MS Word, including complicated legal agreements/contracts, presentations, and correspondence
  • Coordinate processes/requirements for new file intake
  • Maintain and monitor email accounts and calendars
  • Manage email inbox, flag and categorize items to manage business-related messages
  • Scan and file all documents as required by Partner
  • Provide administrative support with respect to accounting and billing as required
  • Organization of meetings, including booking space, meeting invitations in MS Outlook, etc.
  • Attend to travel arrangements for the Partner
  • Maintain systems and processes that support efficient and effective management of all client files communications, record-keeping and filing systems
  • Create and revise MS Excel spreadsheets and MS Power Point presentations
  • Assist the Partner with organizing and maintaining files in both electronic and hard copy format
  • Utilize the Firm’s internal system to sustain client relationships
  • Other duties as assigned


  • 5+ years’ experience working as an Executive or Legal Administrative Assistant
  • Law Clerk Diploma or post-secondary education in a related field
  • Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Excellent verbal and written communication skills, with the ability to use discretion
  • Strong attention to detail and commitment to producing quality work
  • Ability to take the initiative and work independently
  • Meticulous attention to detail with excellent proofreading skills
  • Professional, responsive, friendly and able to build productive relationships within the Firm
  • Strong organization and time management skills


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