Intellectual Property Legal Assistant

Toronto, ON

Employment Type: Direct Hire Industry: Legal Job Number: 63244

Intellectual Property Legal Assistant 

Salary up to $60K + Benefits + 3 Weeks' Vacation

Our client, one of Canada’s fastest growing law firms seeks an Intellectual Property Legal Assistant to support a dynamic and transitional team of Lawyers. The successful candidate will provide general administrative support, which will include calendar management and scheduling meetings and appointments. As a Legal Assistant, you will also be accountable for the preparation of documents in relation to patent filings and the registration of reporting letters. If you are an experienced Intellectual Property Legal Assistant, who will thrive in a fast paced and deadline driven environment, then we would like to hear from you!


  • Prepare all necessary documentation for patent filings in the U.S., Canada and International
  • Registration of reporting letters
  • Enter all PATTSY (IP Software) information for clients file, pull deadline reports, etc
  • Administrative duties such as: managing email/calendar accounts, processing/administering client accounts, electronic/hard copy filing and coordinating meetings, appointments, travel arrangements, etc
  • Filter incoming calls and follow up on various information requests pertaining to the department;
  • Other business-related duties as assigned


  • Completion of a Legal Assistant or related certificate/diploma from a Community College or equivalent
  • 2 years’ minimum experience as an Intellectual Property Legal Assistant preferred or related experience
  • Working knowledge of Trademark and Patent processes
  • Excellent communication skills and team-oriented approach;
  • Excellent knowledge of Microsoft Word, Excel and IP Software (an asset)
  • Ability to work under pressure with competing deadlines
  • Ability to take initiative and work independently
  • Strong organizational and time management skills 

To apply, please click Apply Online or submit your resume by email to:

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Accommodations are available upon request to support your participation during all stages of the recruitment process

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