Executive Assistant

Toronto, ON

Employment Type: Direct Hire Industry: Administrative/Office Support Job Number: 62368

Executive Assistant

Salary up to $72,000 + Bonus + Great Benefits + RRSP + 3 Weeks’ Vacation!!

Our client in the Professional Services Sector (consistently voted one of the best places to work!) is seeking an Executive Assistant to provide high-level support to multiple Partners. The ideal candidate will be highly motivated with a strong customer service focus as well as being a quick learner with a take-charge attitude. As this is a newly created role, it is a fantastic opportunity for an experienced EA to make an impact within a great organization. If you demonstrate an enthusiastic, friendly and professional attitude, possess excellent verbal and written communication skills and perform well in a dynamic, team-oriented environment, we would like to speak to you!

 Responsibilities:

  • Build and maintain cooperative relationships with clients and colleagues at all levels both internally and externally
  • Manage Partners’ complex and ever-changing calendars; track client interactions and remind Partners to follow up and maintain touch points
  • Proactively recognize the impact of a shift in priorities and take the necessary actions to reschedule, often at short notice, communicating changes to all impacted participants
  • Coordinate complex, frequently international travel arrangements, including air, hotel, ground transportation and meal reservations
  • Ensure timely administration of any required visa/travel documentation processes
  • Maintain Partner contact database in Outlook and CRM database and ensure contacts are resolved and classified appropriately in CRM
  • Coordinate Partners’ electronic/print mailings and event activity
  • Compile and submit time and expense reports according to established schedule
  • Reconcile credit card statements and resolve discrepancies
  • Organize and maintain Partner files
  • Participate in additional projects (planning of office events, off-site meetings, etc.) as needed
  • Provide back up support for colleagues

Qualifications:

  • Degree or equivalent combination of education and experience required
  • Minimum of 5 years of executive support experience required; professional services experience highly preferred
  • Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Excellent customer service, communication and organizational skills
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Ability to work productively both independently and as part of a team in a demanding, high standards environment

Click 'Apply Online' or send your resume by email to JTCResume@bagg.com 

View all of our job postings at www.bagg.com

Accommodations are available upon request to support your participation during all stages of the recruitment process.

 

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