Executive Assistant

Toronto, ON

Employment Type: Direct Hire Industry: Administrative/Office Support Job Number: 60906

Executive Assistant

Salary up to $75,000 + Terrific Bonus + Full Benefits + RRSP Matching + 3 Weeks’ Vacation!

Our client, one of the largest real estate firms in Canada, seeks an Executive Assistant to support a President and 2 SVPs. The Executive Assistant will provide high-level administrative support to the Executives, including calendar management, preparation of presentations and reports, and making extensive travel arrangements. In this dynamic role, the successful candidate will act as a trusted right hand and representative of the Executives, liaising directly with both internal and external stakeholders. If you are a driven and highly organized individual with a solid background supporting high-level Executives, then we would like to hear from you!

Responsibilities:

  • Coordinate and maintain complex and dynamic calendars; schedule meetings and ensure all necessary materials (PowerPoint presentations, Excel spreadsheets etc.) have been prepared
  • Act as a key liaison between Executives, internal team members, clients etc. while proactively providing accurate and timely resolutions to queries
  • Ensure pertinent documentation is brought to the Executives’ attention, and that time-sensitive documents have been reviewed and signed within the appropriate timeframe
  • Coordinate committee meetings, agendas and materials; attend meetings, record and distribute minutes
  • Prepare, review and submit expense reports, invoices, and benefit claims
  • Book and manage complex travel arrangements
  • Organize and executive work-related events on behalf of the Executives
  • Database administration
  • Other ad hoc duties, as required

Qualifications:

  • Experience in the real estate industry is an asset
  • Highly organized, detail-oriented and efficient
  • Strong initiative and the ability to manage new scenarios and requests
  • Excellent communication skills, with the ability to develop and maintain positive professional relationships with internal staff and clients
  • A proactive mindset, anticipating the Executives’ needs and working to fulfil them
  • Superior multi-tasking skills, with the ability to work well under pressure and manage deadlines
  • Advanced knowledge of Microsoft Word, PowerPoint, and Excel

Click 'Apply Online' or send your resume by email to LDCResume@bagg.com.

View all of our job postings at www.bagg.com

Accommodations are available upon request to support your participation during all stages of the recruitment process.

 

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