Executive Assistant - Temporary

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 63183
Executive Assistant - Temporary
Location: Downtown Toronto
Duration: Temporary
Compensation: Competitive Hourly Rate
Our client  is looking for an Executive Assistant to join their team on a temporary basis. The Executive Assistant will be responsible for providing full administrative support to an executive.  The ideal candidate for this role is discreet, highly organized, and an outstanding communicator with the ability to multitask and adapt as priorities shift.
  • Provide direct support to the executive
  • Maintaining the executives’s calendar, including scheduling meetings and conference calls, preparation of meeting materials and related tasks
  • Act as a key, informed contact for internal and external clients, while providing reliable and timely resolution to inquiries
  • Prepare PowerPoint and Excel spreadsheets/graphs presentations for internal, client reporting and marketing purposes
  • Utilize strong analytical skills to summarize data and highlight key areas requiring focus
  • Coordination and providing information to the executive’s direct reports in various locations across Canada and responding to requests
  • Document execution: ensuring the executive signs documents in a timely fashion and that materials are returned to the appropriate people both internally and externally
  • Booking and managing travel arrangements
  • Approval and processing invoices, expense reports, and petty cash
  • Assist with preparation of quarterly management meetings and various staff social events
  • 5+ years of related administrative experience, ideally with experience in real estate, leasing would be an asset.
  • College diploma; University degree preferable.
  • Ability to communicate effectively, both oral and written; able to develop and sustain cooperative working relationships; able to exercise strict confidentiality and be a team player; professional and service oriented.
  • Ability to navigate a complex organization in order to obtain the information needed to successfully complete a task.
  • Ability to allocate one's time effectively, Ability to work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; ability to use initiative and self-managing skills to work independently and respond effectively to issues that arise; detail-oriented.
  • Proactive, ability to respond to requests in the timeframes given with minimal supervision.
  • Advanced skills in Word, PowerPoint, Excel and desktop publishing software, and InDesign software

To apply, please click Apply Online or submit your resume by email to: JSHresume@bagg.com

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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