Executive Assistant - Temporary

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 63185
Executive Assistant - Temporary
Location: Downtown Toronto
Duration: 3 months (with potential to extend)
Compensation: Up to $30 per hour

Our client, a wealth management firm, is looking for an Executive Assistant to join their team! The successful candidate will be supporting the Chief Investment Officer and the members of the Investment Department.


  • Managing the calendar; coordinating internal and external meetings with internal staff, clients and referrals; preparing meeting agendas; planning travel arrangements and accommodations
  • Coordinating schedules while working cooperatively with internal departments
  • Reviewing and responding to phone calls, emails, voicemails and inquiries on behalf of the team
  • Publishing a weekly agenda of upcoming events and marketing events (internal & external) for Canada and US brokers, organizing and maintaining an Excel spreadsheet for easy distribution
  • Acting as an initial point of contact between brokers and team members; relaying information about stocks and/or marketing opportunities as presented
  • Assisting in organizing special events for the team, both internally and externally
  • Organizing and maintaining filing systems, agendas and expense reports
  • Keeping an annual log of all team members vacation time
  • Attending internal training sessions
  • Providing back-up support to other senior executives during staff absences/vacations
  • Providing back-up support to the Office Services Reception team as necessary


  • Minimum 10 years experience, preferably in the Wealth Management or Financial Services industry
  • Exceptional skills in MS Office Suite
  • Excellent interpersonal, verbal and written communication skills
  • Strong attention to detail, results-oriented
  • Strong sense of integrity, confidentiality and maturity
  • Professional business manner when dealing with all senior executives, clients, service providers and employees
  • Exceptional organizational and time management skills

To apply, please click Apply Online or submit your resume by email to: MPUresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.

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