Bookkeeper & Office Administrator

Toronto, ON M5V 3H1 | Direct Hire

Job ID: 59589 Industry: Other Area(s)

Bookkeeper & Office Administrator (Reporting to the CEO)

Salary Up to $75,000 + Company Bonus + 3 weeks Vacation

Our client, a boutique investment firm in the Capital Markets and M&A space, with over 40 years of proven success in the Canadian marketplace seeks a Bookkeeper/Office Administrator. The Bookkeeper/Office Administrator will be part of a growing team and will report directly to the CEO. If you are seeking a challenging yet meaningful role , this opportunity is for you. Hours are 9-5pm with little overtime and the option to work from home 1 to 2 days a week. 


  • 5+ years of bookkeeping experience
  • 7+ years of Administration support
  • 5+ years of Administration support to senior level executives
  • Ability to work well with others;
  • Willingness to take on new tasks;
  • Proficiency in accounting.  An accounting designation is not required, but it would be preferred;
  • Good knowledge of Word, Excel and PowerPoint;
  • Strong organizational skills;
  • Ability to consistently meet deadlines.



  • Pay all bills (categorize each bill by account number, extract HST, input into A/P, post, print cheques and post into the G/L) (Sage 300c);
  • Prepare invoices for fees due from clients;
  • Input monthly journal entries;
  • Reconcile bank statements;
  • Prepare and Net File HST returns quarterly;
  • Prepare year end schedules for the auditor;
  • Work with the auditor to finalize year end statements;
  • Prepare monthly statements within 15 days of month end;
  • Make all bank deposits;
  • Liaise with the bank and provide them with regular reporting, as required;
  • Prepare monthly KPI reports;
  • Oversee and manage all payroll functions (semi-monthly).  This includes payment of Source Deductions on a semi-monthly basis, payment of EHT on a monthly basis and preparation of T4 slips and T4 Summary at year end (Easypay).

Office Administration

  • Pick up and drop off mail and distribute such;
  • Arrange for courier pick up and receipt of courier packages;
  • Answer the general telephone line, when required;
  • Greet guests and make sure that they are properly directed to the right boardroom and settled;
  • Order all office/kitchen supplies;
  • Negotiate and renew office insurance annually;
  • Renew annual firm memberships;
  • File monthly reports to the Ontario Securities Commission;
  • Work with the CEO to complete an annual review of the Policies, Procedures
  • Update, on a weekly basis, the Revenue Forecast and Summary of Prospects;
  • When required, proof read various information packages prepared by others in the firm;
  • Work with various staff members in arranging events, such as our annual Christmas party and closing dinners.

Other Duties

  • Booking travel;
  • Preparing expenses reports;
  • Booking dinner/golf reservations;
  • Preparation of letters and other documents for the CEO.

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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