Administrative/Events Assistant

Toronto, ON M6H 4A9 | Direct Hire

Job ID: 59713 Industry: Administrative/Office Support

Administrative/Events Assistant

Salary up to $45,000 + Bonus + Full Benefits + 3 Weeks Vacation!

Our client, a leader in the retail real estate industry, is seeking an Administrative/Events Assistant to provide support for one of their most high-profile locations.  The Administrative/Events Assistant will manage calendars, arrange and coordinate travel, and prepare presentations, reports, and correspondence. The successful candidate will also organize and coordinate social and promotional events. If you are a positive, detail-oriented individual with excellent communication skills, then we would like to hear from you!


  • Manage and maintain calendars, and schedule meetings and social events
  • Organize travel, including flights, ground transportation and accommodation, and prepare travel expense reports
  • Prepare documentation including presentations, reports, and communications/correspondence
  • Provide general administrative support (photocopy, fax and maintain central filing systems etc.)
  • Enter, update, and verify various database information and electronic records
  • Assist in organizing and coordinating location-specific events
  • Monitor inventory of office supplies and place orders when needed
  • Enter and process department expenses, scan and attach payables, collect and input sales figures, and collect and verify tenant insurance; record and deposit accounts receivable
  • Provide Reception duties as required (i.e. receive and direct incoming calls and mail, arrange for outgoing mail and courier deliveries, respond to general inquiries and/or refer to appropriate representative, etc.)
  • Greet all visitors and staff in a friendly and professional manner, while consistently providing excellent customer service
  • Administer and reconcile petty cash fund
  • Create and process necessary storage lease documentation for tenant and landlord execution
  • Collect department hours from various supervisors for Payroll reporting
  • Other duties as assigned


  • Secondary School Diploma
  • Certificate or Diploma in Business/Office Administration preferred
  • 1-2 years of experience in Office Administration (experience in Real Estate or Property Management an asset)
  • Working knowledge of ERP software
  • Advanced knowledge of Microsoft Word, Excel and PowerPoint
  • Excellent customer service skills with a professional demeanor
  • Strong problem-solving skills and a positive attitude
  • Ability to multitask and effectively prioritize in a changing environment

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