Administrative Assistant

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 63397
Administrative Assistant
Location: Downtown Toronto
Duration: Temporary Contract
Compensation: Up to $27 per hour
Our client, a business law firm, is looking for an Administrative Assistant to join their team on a temporary contract! The Administrative Assistant plays a pivotal role in acting as the liaison between the Talent Services and Talent Management team and employees, ensuring smooth communication and prompt resolution of all queries. The successful candidate will provide a range of administrative services in support of Talent Management Initiatives and will support the recruitment and performance process.


1. Department Administration and Customer Service:

  • Provides a range of administration support for the Talent Services team including preparation of correspondence and presentations, organizing and scheduling meetings and other administrative tasks.
  • Provides support to the Talent Management team for calendar management as well as general administration, meeting preparation and technical support.
  • Coordinates Talent team meetings and troubleshoots meeting conflicts among the team and other departments.
  • Assists with maintaining centralized, confidential department filing systems, both electronic and paper-based for security, department access and easy retrieval.
  • Answers telephone and email inquiries related to general information and ensures timely follow up on information requests.
  • Responsible for department storage space and contents.
  • Prepares all outgoing items for shipping/courier.

2. Program Assistance:

  • Coordinates employee related programs and events.
  • Provides administrative support for the employee milestone and employee recognition programs.
  • Assists the team with specific National Talent related projects/programs as required.

3. Recruitment and Performance Assistance

  • Responsible for preparing new hire packages and ensuring floor/desk/office assignments for the new firm members are fully prepped in advance of start date.
  • Provides administrative support to the Performance Team in preparation for and during the performance review cycle.
  • Assists with follow up on outstanding Performance documentation.

4. Expense Coordination and Purchasing:

  • Process monthly expenses as required.
  • Coordinate expense sign-offs and routing through Finance.
  • Oversee the purchase and inventory management of new hire gifts and the purchase of staff appreciation and milestone gifts in a cost-effective manner.
  • Ordering of flowers and special occasion gifts.

5. Special Projects:

  • Working collaboratively with National Talent team on special projects.



  • A strong administrative assistant with a minimum of 3-5 + years’ experience in an administrative support role.
  • Experience working within a Human Resources environment or law firm an asset.
  • Post-secondary education in Human Resources or related program an asset.
  • Excellent organizational, time-management and coordination skills
  • Strong attention to detail and ability to work with and understand confidential information.
  • Excellent verbal and written communication skills.
  • Advanced technical skills in MS Office – Word, Excel and PowerPoint; HRIS systems and the ability to quickly learn new tools and software.
  • Forward-thinking and innovative with ability to find ways to deliver customer service excellence.

To apply, please click Apply Online or submit your resume by email to:

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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