Administrative Assistant - Temporary

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 62819

Administrative Assistant - Temporary
Hours: 8:00 am – 4:00 pm OR 10:00 am – 6:00 pm
Compensation: $20/Hr – $24/Hr
 Duration: Temporary to Permanent

Our client, a government regulatory body, is seeking an Administrative Assistant to join their team on a temporary to permanent basis. The ideal candidate must be a proven professional with strong organizational skills and a high level of attention to detail. In this role you will provide administrative support to legal counsel and other staff as requested. If you pride yourself on being a self-starter and work well both independently and collaboratively, then this may be the role for you!

  • Assisting in the creation and editing of documents using Word, PowerPoint and Excel
  • Assisting with correspondence, including drafting routine correspondence and compiling and sending courier and mail packages and faxes
  • Scanning and printing documents
  • Organizing, compiling, and maintaining paper and electronic files and documents
  • Calendar management
  •  Coordinating meetings with external contacts (including arranging for catering)
  • Preparing travel itineraries and making hotel and flight reservations/cancellations/changes
  • Preparing expense reports
  • Providing technical assistance and maintenance of office equipment when necessary, including:
    • Maintaining supplies and resolving problems with printers and photocopiers
    • Assisting staff with computer and telephone problems
    • Assisting with operation of videoconferencing systems for meetings
  • Performing general office maintenance (kitchens, watering plants, monitoring state of boardroom, etc.)
  • Providing access and greeting visitors to office
Qualifications and Skills:
  • Excellent organizational and technical skills, especially word processing skills, and a high level of accuracy and attention to detail
  • Advanced knowledge of Outlook, Word, PowerPoint and Excel
  • Excellent verbal and written communication skills and problem-solving abilities
  • Excellent time management skills, including the ability to prioritize and multi-task 
  • Able to work independently while supporting a collaborative team environment, and willing to assist any staff member when needed and where time permits
  • Available to work overtime as necessary
  • Able to handle sensitive and confidential situations with a high degree of tact, confidentiality and professionalism

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