Administrative Assistant

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 62691
Administrative Assistant - Temporary
Duration: Temporary to Permanent
Compensation: Up to $25.00/hr
Location: Downtown Toronto

Our client, a private investment firm who partners with accredited high net worth clients, is looking for an Administrative Assistant to join their growing organization!  The Administrative Assistant will support and manage the front desk daily and provide administrative support to an executive at the firm. If you are a punctual, dedicated, organized individual who enjoys a fast-paced environment this could be the perfect opportunity for you!


  • Greet and welcome guests upon arrival
  • Direct visitors to the appropriate location and individuals
  • Answer, screen and forward incoming phone calls
  • Receive, sort and distribute daily mail/deliveries
  • Manage a complex and busy calendar
  • Coordinate all travel arrangements and create complete itineraries, including air, hotel, ground transportation and meal reservations
  • Schedule and coordinate on and off-site meetings, dinners, conferences, and client events
  • Scheduling of boardrooms and IT set up for team meetings and conferences
  • Prepare meeting materials and provide production support as needed
  • Compile and submit expense reports 
  • Order front office supplies and keep inventory of stock
  • Maintain the cleanliness of the staff kitchen areas and boardrooms


  • Two or more years of administrative experience within a professional services environment
  • Excellent communication skills, both verbal and written
  • Possess a high degree of accuracy and excellent organization skills
  • Professional demeanor with strong ability to work in a team environment 
  • Proficiency in Microsoft Office Suite
  • Excellent time-management skills with the ability to prioritize tasks

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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