Administrative Assistant
372 Bay Street Suite 2100 Toronto, ON M5H 2W9
Responsibilities
- Provide full administrative support in other areas including calendar management, scheduling, internal and external stakeholder meetings, conference calls, vendor meetings, off sites and other administrative requests as required
- Prepare calendar and meeting materials in advance on a daily basis
- Liaison between the Managing Director and his/her direct reports, discipline teams and senior leadership team
- Assist in the preparation and submission of expense reports
- Coordinate cost-effective domestic and international travel arrangements and itineraries using online booking tool
- Coordinate reservations of meeting rooms, equipment and catering, hotel office spaces and mobile workstation requests
- Coordinate and facilitate onboarding and off-boarding requirements for all new hires within departments
- Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
- Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
- Ensure highest productivity by coordinating internal & external communications and commitments
- Assist in some HR Administration functions such as vacation/time & attendance tracking, recognition programs and policy adherence
- Keep Managing Director informed of upcoming events and matters requiring immediate attention
- Provide backup support to other Administrators when needed
Qualifications
- 2-3 years of work experience in a fast-paced environment supporting senior management at the Managing Director and/or VP level
- Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process
- Strong technical skills and knowledge of MS Office including Outlook, Word, Excel, PowerPoint
- Extremely detail oriented and very well organized; able to manage time and multi-task to accomplish a wide variety of tasks, and conflicting priorities
- Excellent communication skills - used to working with various business groups, senior management and suppliers
- Previous Financial Institution experience an asset
- Ability to deal with internal and external clients in a professional and courteous manner and to
- develop and leverage professional working relationships
- Ability to work well independently and collaboratively within a team environment
- Ability to manage confidential materials in an appropriate manner
To apply, please click Apply Online or submit your resume by email to: CCEresume@bagg.com
View all of our job postings at www.bagg.com
Accommodations are available upon request to support your participation during all stages of the recruitment process.