Responsibilities

• Provide full administrative support in other areas including calendar management, scheduling, internal and external stakeholder meetings, conference calls, vendor meetings, off sites and other administrative requests as required
• Prepare calendar and meeting materials in advance on a daily basis
• Liaison between the Managing Director and his/her direct reports, discipline teams and senior leadership team
• Assist in the preparation and submission of expense reports
• Coordinate cost-effective domestic and international travel arrangements and itineraries using online booking tool
• Coordinate reservations of meeting rooms, equipment and catering, hotel office spaces and mobile workstation requests
• Coordinate and facilitate onboarding and off-boarding requirements for all new hires within departments
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
• Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
• Ensure highest productivity by coordinating internal & external communications and commitments
• Assist in some HR Administration functions such as vacation/time & attendance tracking, recognition programs and policy adherence
• Keep Managing Director informed of upcoming events and matters requiring immediate attention
• Provide backup support to other Administrators when needed

Qualifications

• 2-3 years of work experience in a fast-paced environment supporting senior management at the Managing Director and/or VP level
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process
• Strong technical skills and knowledge of MS Office including Outlook, Word, Excel, PowerPoint
• Extremely detail oriented and very well organized; able to manage time and multi-task to accomplish a wide variety of tasks, and conflicting priorities
• Excellent communication skills - used to working with various business groups, senior management and suppliers
• Previous Financial Institution experience an asset
• Ability to deal with internal and external clients in a professional and courteous manner and to
• develop and leverage professional working relationships
• Ability to work well independently and collaboratively within a team environment
• Ability to manage confidential materials in an appropriate manner

To apply, please click Apply Online or submit your resume by email to: CCEresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.