Administrative Assistant

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 58867
Administrative Assistant
Location: Toronto
Duration: 3-Months
Compensation: Up to $24 per hour
Our government sector client is looking to hire an Administrative Assistant to join their team! Reporting to two Directors, the Administrative Assistant will provide administrative support to two departments. The ideal candidate must be a proven professional with strong organizational skills and a high level of attention to detail. If you pride yourself on being a self-starter and work well both independently and collaboratively, then this may be the role for you!


  • Calendar management - organizes and schedules meeting logistics; prioritizes requests and adjusts calendar to accommodate requests.
  • Acts as minute taker at meetings to prepare minutes as well as provide other logistical support for committees and working groups.
  • Prepares meeting packages and other information packages - identifies, collects, collates and forwards materials (may include internal staff as well as other external stakeholders).
  • Reviews incoming mail/materials, prioritizes and ensures appropriate follow up action is identified and undertaken.
  • Attends to email/phone/fax/courier – prioritizing and/or responding.
  • Attends to visitors/guests upon arrival
  • Provides supplies and equipment as requested and monitors inventory.
  • Maintains databases, such as but not limited to, contacts, registration, programs/services, budget information, contractor information.
  • May provide information/materials for website updates.
  • Prepares first drafts of correspondence for review; produces materials (invoices, reports, memos, etc.) based on direction and/or drafts from senior staff.
  • Prepares documents in word, spreadsheets and presentation style.
  • Brings non-routine issues to the attention of senior staff.
  • Books meeting space and arranges for required technology and catering.
  • Act as back-up to the Executive Assistant to the VP as required.


  • Post-secondary diploma or certificate in office administration and/or minimum one (1) year of administrative experience an asset.
  • Experience managing multiple calendars an asset.
  • Well-organized, detail-oriented, and able to handle numerous tasks at once.
  • Proficiency with Microsoft Office tools, particularly Word, Excel, and PowerPoint required.
  • Experience with Microsoft SharePoint an asset.
  • Ability to establish and maintain effective working relationships.

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