Administrative Assistant

Mississauga, ON

Employment Type: Direct Hire Industry: Administrative/Office Support Job Number: 60455

Administrative Assistant – Mississauga

Salary Range from $20 - $21 per hour + Full benefits


Our client, a well-respected electronic systems security company in Mississauga, seeks an Administrative Assistant. As an Administrative Assistant, you will provide general administrative and clerical support, and monitor correspondence and scheduling. You will perform a variety of tasks including preparing reports and managing expenses. If you are an organized individual, who works well in a fast-paced environment, with an energetic attitude, then we want to hear from you!


  • Answer incoming calls to office business lines, transferring callers to the appropriate staff member or to voice mail when staff are out of the office
  • Provide courteous and professional customer service when answering the telephone and front reception door
  • Receive incoming mail, distribute to appropriate parties
  • Prepare and process all outgoing mail 
  • Filing as required
  • Prepare and receive outgoing and incoming packages from courier companies
  • General administration duties such as typing letters, correspondence etc
  • Handle incoming e-mails, following up on lead generation e-mails
  • Maintain proposal summary sheet for Sales Director by recording all new proposals going out against those that are successfully accepted
  • Total all customer cheques received and give to Accounts Receivable for processing
  • Update files, and spreadsheets as new changes come in
  • Schedule candidate interviews, conducting paper work with candidates
  • Closing duties, ensuring kitchen is clean, dishes are in the dishwasher, running the dishwasher, ensuring all electronics are off, all doors are closed, all blinds are closed etc
  • Prepare weekly agenda for branch meetings
  • Order any required office supplies, distribute and stock where required
  • Escorting vendors around the office wherever needed
  • Update internal company documents such as phone extension lists, cellular contact lists, spreadsheet with all company employee addresses, length of service, birthdates etc 
  • Compile and submit expense reports 
  • Assist with any ad hoc project work as required


  • Certificate or Diploma from a College or equivalent
  • Minimum 3 – 5 years’ experience as an Administrative Assistant
  • Meticulous attention to detail with excellent proofreading skills
  • Proficiency with MS Office (Word, Excel, PowerPoint)
  • Outstanding organizational and administrative skills
  • Ability to work under pressure with competing deadlines
  • Excellent communication skills, both written and oral


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