Administrative Assistant - Temporary

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 63173
Administrative Assistant - Temporary
Location: Downtown Toronto
Duration: 1 Year Contract (with potential to extend)
Compensation: $25 - $27 per hour
Our client, a global investment management firm, is seeking an Administrative Assistant to join their team! This is an exciting and challenging opportunity for an experienced Administrative Assistant who thrives in a fast-paced environment. If you thrive in extremely fast-paced environments, are a master of tight deadlines, and looking for many different opportunities to grow, this is the perfect opportunity for you!


  • Provide full administrative support in other areas including calendar management, scheduling, internal and external stakeholder meetings, conference calls, vendor meetings, off sites and other administrative requests as required
  • Prepare calendar and meeting materials in advance on a daily basis
  • Liaison between the Managing Director and his/her direct reports, discipline teams and senior leadership team
  • Assist in the preparation and submission of expense reports
  • Coordinate cost-effective domestic and international travel arrangements and itineraries using online booking tool
  • Coordinate reservations of meeting rooms, equipment and catering, hotel office spaces and mobile workstation requests
  • Coordinate and facilitate onboarding and off-boarding requirements for all new hires within departments
  • Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
  • Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
  • Ensure highest productivity by coordinating internal & external communications and commitments
  • Assist in some HR Administration functions such as vacation/time & attendance tracking, recognition programs and policy adherence
  • Keep Managing Director informed of upcoming events and matters requiring immediate attention
  • Provide backup support to other Administrators when needed


  • 2-3 years of work experience in a fast-paced environment supporting senior management at the Managing Director and/or VP level
  • Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process
  • Strong technical skills and knowledge of MS Office including Outlook, Word, Excel, PowerPoint
  • Extremely detail oriented and very well organized; able to manage time and multi-task to accomplish a wide variety of tasks, and conflicting priorities
  • Excellent communication skills - used to working with various business groups, senior management and suppliers
  • Previous Financial Institution experience an asset
  • Ability to deal with internal and external clients in a professional and courteous manner and to
  • develop and leverage professional working relationships
  • Ability to work well independently and collaboratively within a team environment
  • Ability to manage confidential materials in an appropriate manner

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