Administrative Assistant - Downtown Toronto

Toronto, ON

Employment Type: Direct Hire Industry: Administrative/Office Support Job Number: 61442

Administrative Assistant – Downtown Toronto

Salary up to $58K + Full Benefits + 3 Weeks' Vacation + Generous Pension Plan!!

Our client, a specialist in Canadian Pension Plans is seeking an Administrative Assistant to support a very busy Vice President. In this role, you will be responsible for providing general administrative support through calendar management, arrangement of travel, and coordination of meetings. In addition, as an Administrative Assistant, it is your responsibility to monitor correspondence, scheduling, and draft/revise documents. If you are an experienced and proactive Administrative Assistant who is passionate about your work, and happy to be in a support role, then we want to hear from you!


  • Coordinate day-to-day administrative support to a busy Vice President, and their management team through calendar and meeting management
  • Monitor follow-up activities, action items, and materials in advance of meetings
  • Coordinate all travel arrangements, including air, hotel, ground transportation and meal reservations
  • Coordinate all internal and external meetings, which includes scheduling, organizing and preparing meeting materials (presentations, reports, etc.)
  • Screen calls and manage email inboxes, respond to requests for meetings and other ad hoc requests, or bring to the attention of the relevant party
  • Prioritize and adjust priorities in a fast-paced environment
  • Ensure the proper management and approval of individual and corporate expenses
  • Respond in a clear and efficient manner to internal and external stakeholders
  • Apply good judgment, discretion and diplomacy in all interactions
  • Assist with any ad hoc project work as required


  • Minimum of 5 years of executive/administrative experience 
  • Post-secondary education in business or a related field
  • Strong interpersonal skills, with an ability to communicate in a professional manner with senior executives
  • Maintain a high level of confidentiality in all interactions
  • Outstanding organizational skills with superior attention to detail
  • Excellent written and verbal communications skills
  • Strong judgement and problem-solving skills, with the ability to work independently
  • Advanced working knowledge of MS Outlook, Word, Excel and PowerPoint


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