Senior Contract Administrator

Toronto, ON M5R 3H2 | Temporary

Job ID: 56468 Industry: Administrative/Office Support

Our Client, a public service transportation provider, is looking for a Senior Contract Administrative Assistant to start immediately. 


Hours: Full time hours

Contract Position

Must have a clear criminal record 

Location: Downtown, Toronto

Pay: $40.00/hour


Responsible for coordinating and administering the day-to-day activities associated primarily with bidding/contract award and subsequent contract administration activities of contracts relating to complex, high value contracts involving revenue vehicles, construction, design/build requirements, engineering/architectural consultants, engineered equipment and retail leasing consistent with the companies procurement policy and departmental procedures and guidelines as well as performing various administrative activities related to the Project Procurement Section's operation.

Job Description: 

  • Co-ordinating and administering the procurement process for pre-qualification of bidders and development of bidder lists for major acquisitions, preparing and processing Request for Information and sole source justification, developing commercial conditions/documentation for bids/proposals and contracts including special commercial condition
  • Liaising and providing guidance to users and staff from own and other internal departments to co-ordinate procurement efforts and maintain schedule requirements; developing appropriate commercial conditions/documentation for bids/proposals and contracts
  • Co-ordinating and chairing negotiations for sole source and other negotiated contracts
  • Obtaining competitive bids/proposals; completing commercial evaluations,  coordinating contract award and execution; preparing and/or assisting in the preparation of reports
  • Attending kick-off and progress review meetings
  • Interpreting contracts and ensuring compliance with contract terms and the requirements of the scope of the work
  • Preparing and processing payment certificates, Change Requests for contract changes and amendments; work plan releases
  • Negotiating acceptable resolution to contract changes and claims, and processing same for management approval
  • Processing contract close-outs and preparing reports on contractor's/consultant’s performance; and maintaining contract files
  • Responsible for treating passengers and employees with respect and dignity and ensuring the needs of passengers and employees with disabilities are accommodated and/or addressed (if applicable and within their area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the service-provider and an employer


  • These skills and knowledge would generally be acquired by a University Degree or College Diploma, or the equivalent, combined with several years of related experience in the procurement of complex technical requirements
  • Public Sector Experience
  • Thorough knowledge of procurement and contracting principles and practical experience of procurement processes, methods, practices and contract administration as well as accounting and scheduling principles
  • Must possess effective interpersonal, organizational, multi-tasking, verbal and written communication skills and the ability to co-ordinate efforts of others to accomplish objectives
  • Must be computer literate with a good working knowledge of PCs and computerized applications related to the work
  • Accreditation as a Certified Construction Contract Administrator, Certified Professional Purchaser or Certified Public Purchasing Officer is preferred
  • You must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.


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