Project Administrative Assistant

Toronto, ON M5B 1K5 | Temporary

Job ID: 55773 Industry: Administrative/Office Support

Our client, an energy distributor for the city of Toronto, is seeking a Project Administrative Assistant for an immediate start.  The ideal candidate will have a minimum 3-year post-secondary education coupled with previous experience in an office / administrative role. 

Contract – 7 months   
Location – Toronto 
Rate of Pay – $18.00 / hour
Hours of Work – Monday to Friday

Coordinate and schedule meetings and appointments for the Leads and core team, ensuring all the necessary arrangements are made and attendees are informed in a timely manner 
Taking meeting notes/minutes, action log and follow-up with designate representative person where required
Prepare spreadsheets, power-point slides, graphs and ensure the documents are professionally formatted
Maintain Excel logs (e.g. Action Log, Decision Log, Risk Log, etc.) and ensure logs are up-to-date 
Maintain MS Project and various trackers and follow-up with various parties where require

Must have a minimum 3-year post-secondary education (i.e. Advanced Diploma, Bachelor’s Degree, etc.)
Must have 5 years of administrative experience working with both internal and external consultants in an IT Project Implementation type of environment 
Excellent verbal and written communication skills
Accurate data entry skills with a typing speed of 50wpm
Highly skilled in Microsoft Office and in particular Microsoft Word, PowerPoint, Excel, MS Project, Viso and knowledge of Outlook-electronic calendar/mail 
Strong organizational skills and ability to prioritize effectively and meet deadlines; time management skills; and office management skills
Skill in MS Project 
Experience in HRIS Systems and ability to develop business processes is an asset

To apply:
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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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