Legal Assistant (Intellectual Property)

Toronto, ON M5H 3S1 | Direct Hire

Job ID: 56230 Industry: Legal

Legal Assistant (Intellectual Property)

Salary up to $68K + Benefits + Other Perks!

Our client, a reputable and established law firm in Downtown Toronto with close to over 550 Lawyers is looking for an experience Legal Assistant (Intellectual Property) to join their team.  On account of growth, this newly created position will support a Lawyer within the their Toronto office while assisting the IP team nationally with special projects and specific tasks.  The Legal Assistant (Intellectual Property) will assist in running the practice  through administrative support, revision and preparation of documentation, scheduling and calendar management, and opening and closing of files.  If you have three or more years experience as a Legal Assistant within Intellectual Property, then we want to hear from you!



  • Maintain files in accordance with standard procedures, including opening and closing files
  • Assist legal professionals with preparation of documents and record keeping for patent, trademark and other intellectual property applications and registrations
  • Assist with preparation of documents for IP litigation, such as pleadings, motion records, application records and books of authorities
  • Dockets and monitors due dates in IP Software
  • Prepare reports for clients relating to filings and due dates for patents, trademarks, other IP records, and IP litigation
  • Provide administrative support with respect to accounting and billing as required including; review of pre-bills, making adjustments or advising Accounting to make adjustments and mailing out final bill under a cover letter
  • Prepare expense requisitions, assist with client record creation and maintenance using Accounting software
  • Provide secretarial support which includes proofreading, revision and preparation of documentation under the instruction of the legal professionals and transcription of data from various sources
  • Act as a liaison between internal and/or external parties
  • Provide clerical, administrative, and general office support including;  photocopying, faxing, scheduling, and calendar management, ect.
  • Other duties as assigned


  • Three or more years' experience as an Intellectual Property Legal Assistant
  • Post secondary education in Legal Administration or a related field
  • Strong working knowledge of general Intellectual Property including; patents, IP litigation, and trademarks
  • Excellent organizational and administrative skills
  • Ability to work in a fast paced environment and works well under pressure while meeting deadlines
  • Knowledge with IP docketing software and accounting software an asset

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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