Lease Administrator

Toronto, ON M5C 2V9 | Direct Hire

Job ID: 54274 Industry: Accounting, Administrative/Office Support, Legal

Lease Administrator (Retail Lease Analyst) 

Salary up to $75K + Bonus + Paid Benefits

Our client, a premier Canadian Real Estate Firm with a strong entrepreneurial spirit is looking for a Lease Administrator to join their team!  The Lease Administrator will be responsible for the review and input of all legal lease documents, the analysis of data, and tax coordination.  The Lease Administrator will provide exceptional customer service to all clients (both internal and external) with respect to the lease interpretation of CAM, Tax and other additional tenant recovery calculations.  If you are a team player with a strong ability to multitask and work in a fast paced environment, then we want to hear from you!


  • Review legal documentation and input critical information in the ERP system
  • Review CAM, Tax and other tenant recovery calculations in accordance with lease requirements and departmental processes and timelines
  • Set up recovery calculations for CAM, Tax, Food Court & HVAC in ERP system, in accordance with new/renewals & amendments of leases
  • Review all leasing transactions for CAM/Tax recovery methodology/calculation and provide advice on how specific deals impact the property rates/recoveries/landlord shortfall
  • Review Realty Tax invoice to ensure accuracy prior to distribution to major tenants
  • Support the Accounting department by reconciling & providing denominator calculations for Per Square Foot rate calculations  
  • Support Development & Leasing teams in reviewing changes in the Gross Leasable Area and the impact on Per Square Foot rates
  • Analyze and make recommendations on the Landlord’s position for national tenant disputes
  • Compile and analyze information for Tax consultants regarding Tax appeals & reassessments
  • Support properties with respect to lease clause interpretation, variance analysis and changes in denominators
  • Work with Tax  consultants to maintain Realty Tax reconciliations/models for Ontario properties and major tenant reconciliations in other provinces
  • Advise other departments on future changes in Tax legislation or assessment methodology and impact on tenant charge back costs
  • Recommend process improvements with regard to the Retail Portfolio
  • Other duties as assigned


  • Bachelors Degree in Business Administration, Finance, Law, or a related field
  • Three or more years' experience in retail lease administration 
  • Strong analytical skills with a very high attention to detail
  • Proficient with ERP systems, preferably Yardi
  • Proficient with MS Office Suite of Programs, specifically MS Excel
  • Ability to multitask with a proven track record for meeting deadlines
  • Excellent communication skills with the ability to build rapport with internal and external clients
  • Flexible for occasional travel 

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Accommodations are available upon request to support your participation during all stages of the recruitment process.


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