Human Resources Administrator

Oakville, ON L6L 5T7 | Direct Hire

Job ID: 56907 Industry: Human Resources

Title: Human Resources Administrator

Location: Oakville, Ontario

Salary: $45,000 to $50,000 plus benefits

Our client has been in the service industry for twenty years, with a distinctive client base. They are privately owned and growing rapidly. They are adding to the team by hiring an HR Administrator to support the VP of Corporate Administration.

This is an excellent opportunity for an eager and energetic H.R. professional who is willing to pitch in without being asked and to offer support when needed.

Administrative Duties:

  • Providing customer service to organization employees
  • Serving as a point of contact with employees regarding benefits
  • Maintaining computer system by updating and entering data
  • Compiling and preparing reports and spreadsheets
  • Scheduling job interviews with potential candidates and hiring managers
  • Collecting employment and tax information
  • Ensuring background and reference checks are completed
  • Preparing offer letters and maintaining new employee files
  • Overseeing the completion of compensation and benefit documentation
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Conducting benefit enrollment process
  • Serving as a ‘point’ person for all new employee questions

Payroll & Benefits:

  • Processing biweekly payroll for 35 employees; salaried & hourly, which includes ensuring vacation and sick time are tracked in the system
  • Maintaining Pay Scale for benchmarking employee salaries
  • Answering payroll questions and facilitating resolutions to any payroll errors
  • Participating in benefits tasks, such as claim resolutions, reconciling benefits
  • Performing payroll/benefit-related reconciliations
  • Performing payroll and benefits audits and recommending any correction action

Record & H.R. Management:

  • Maintaining current HR files and databases
  • Updating and maintaining employee benefits, employment status, and similar records
  • Maintaining records related to performance reviews, and disciplinary actions
  • Performing file audits to ensure that all required employee documentation is collected and maintained
  • Completing termination paperwork and assisting with exist interviews
  • Conduct Lunch & Learns to train employees on all current legislation
  • Other duties as needed


  • H.R. related education - Degree or Diploma
  • One to two years of payroll/benefits within an H.R. department
  • Proven record of trust and confidentiality
  • Excellent organizational and time management skills
  • Knowledge of SAGE 50 or SAGE 300 an asset
  • Excellent skills in Ms Office Suite
  • Accurate data entry
  • Ability to work confidentially with a variety of employee personalities with tact and diplomacy

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