Executive/Legal Administrative Assistant

Toronto, ON M5L 1B9 | Direct Hire

Job ID: 58479 Industry: Legal

Executive/Legal Administrative Assistant

Salary up to $55K + Bonus + RRSP

Our client, a family oriented and highly reputable professional services firm in the Downtown core, is currently seeking an experienced and proactive Executive/Legal Administrative Assistant to join their team.  In this role, you will be responsible for supporting a very busy Partner and an Associate within the firm.  The ideal candidate will offer three or more years’ experience in a similar role, will exercise good judgement in a variety of situations, and has the ability to balance multiple priorities. If you are a self-starter and legal administrative professional who thrives in a fast-paced and dynamic environment, we want to hear from you!

Key Responsibilities:

  • Effectively communicate and confirm daily calendar requirements, retrieve documentation/information for meetings and schedule appointments
  • Manage email inbox, flag and categorize items to manage business-related messages
  • Effectively organize files, proactively work to understand priorities and develop plans for recurring activities
  • Execute and deliver on work tasks in a timely manner and develop contingency plans to overcome obstacles
  • Coordinate processes/requirements for new file intake
  • Adhere to file purging procedures for off-site files and closing book storage
  • Maintain systems and processes that support efficient and effective management of all client files communications, record-keeping and filing systems
  • Responsible for docket entry, billing, e-billing, A/R status and collection
  • Utilize the Firm’s CRM system to maintain client information for the purposes of business development activities


  • 5 or more years’ experience working as an Executive or Legal Administrative Assistant
  • Law Clerk Diploma or post-secondary education in a related field
  • Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information
  • Strong organization and time management skills
  • Demonstrated ability to work as a team player
  • Ability to recognize opportunities and/or challenges and proactively exercise judgement; ability to act on own initiative
  • Keen attention to detail and commitment to producing quality work
  • Professional, responsive, friendly and able to build productive relationships within the Firm

Click 'Apply Online' or send your resume by email to LJAResume@bagg.com.

View all of our job postings at www.bagg.com

Accommodations are available upon request to support your participation during all stages of the recruitment process.

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