Executive Assistant

Toronto, ON M5H 2W9 | Direct Hire

Job ID: 56463 Industry: Administrative/Office Support

Executive Assistant

Salary up to $75,000 + Full Benefits + 3 Weeks Holiday + Terrific Bonus!!!

Our client, a leader in the financial services is seeking an Executive Assistant to join their team. In this role you will provide one-on-one support to a dynamic Leader. You will be responsible for organizing schedules, coordinating travel arrangements, managing a busy calendar and preparing correspondence, reports and other presentation materials. The ideal candidate will have demonstrated experience within financial services, a professional demeanor and ability to remain calm in fast paced and stressful environments.


  • Provide administrative support to the Executive 
  • Manage schedules, coordinate meetings/conferences and travel arrangements (including itineraries and expense reports)
  • Organize daily priorities within a busy calendar and arrange meeting material, etc. in a manner that sets the Executive up for success
  • Act as first point of contact in researching/responding to routine enquiries and requests
  • Act as delegate for department responding to email and phone calls; handling issues as appropriate
  • Prepare and process all department expense reports ensuring claims adhere to policy and procedures
  • Organize meetings, logistics and agenda for bi-weekly committee meetings 
  • Develop communications, meeting/conference material, forms, documents, PowerPoint presentations and Excel spreadsheets
  • Manage contacts list and record keeping in the database
  • Ensure that the team is up to date regarding completion of mandatory courses
  • Maintain vacation records
  • Provide administrative support to business partners in organizing meetings and logistic requirements


  • Minimum five years experience as an Executive Assistant
  • Excellent skills in Outlook, Word, Excel and PowerPoint
  • Adaptable with ability to manage multiple priorities simultaneously
  • Comfortable working as part of a team, as well as independently
  • Strong business acumen with excellent time management skills
  • Proactively identify operational risks/ control deficiencies in the business

Click 'Apply Online' or send your resume by email to LJAResume@bagg.com.

View all of our job postings at www.bagg.com

Accommodations are available upon request to support your participation during all stages of the recruitment process.

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