Executive Assistant

Toronto, ON M5H 2Y4 | Direct Hire

Job ID: 55794 Industry: Administrative/Office Support

Executive Assistant/Project Coordinator
Salary up to 73,000 + Bonus + 3 Weeks + Benefits!!!

Executive Assistant/Project Coordinator

Job Description

Our client, a global leader in senior level executive search seeks a Executive Assistant/Project Coordinator to work alongside an Executive team. Are you interested in a role that has room to grow? This unique role is focused on coordinating the delivery of executive search execution. Included in the role will be some executive assistant support. You will act as a Project Coordinator and provide project and business administration support to the Executive team in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable, expense reporting, correspondence and file management.  An integral part of a Project Coordinator’s role is problem-solving within the search execution and administrative process.


  • Responsible for the administration of the project coordination for all team search assignments from initiation to completion. 
  • Formatting, editing, proofreading, preparing and transmitting client deliverables.
  • Calendar management.
  • Support client relationship management, including customization of reports and documents,  
  • Process optimization – enhancing processes throughout the search process by leveraging technology advancements
  • Consistently building strong relationships and good rapport with external stakeholders.
  • Maintaining the accuracy, quality and integrity of all information in the database.
  • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
  • Contributing to the team and office by providing reception relief and back-up assistance to other EAs.
  • Assist with database research, name sourcing, matching, etc. 


  • Five to ten years of administrative experience in roles requiring strong project coordination.
  • Experience in executive search, financial services or professional services highly desirable. 
  • Superior project coordination and time management abilities
  • Impeccable attention to detail
  • Proficient knowledge of all Microsoft Word, Excel and Powerpoint.
  • Minimum keyboarding skills of 60wpm.
  • Excellent communication skills – both written and oral.
  • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.

Click 'Apply Online' or send your resume by email to KROresume@bagg.com

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Accommodations are available upon request to support your participation during all stages of the recruitment process.

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