Executive Assistant

Toronto, ON M6K 3E3 | Direct Hire

Job ID: 55778 Industry: Administrative/Office Support

Executive Assistant
Salary up to 80,000 + Bonus + Full Benefits

Our client in the Consultative Services sector seeks an Executive Assistant to work alongside a very busy and dynamic CEO.  In this role, you will be responsible for providing administrative support to the CEO through activities such as extensive calendar management, travel coordination, and expense management.  The ideal candidate will offer seven or more years’ experience as an Executive Assistant to a C-level Executive within a Professional Services environment.  If you are a self-starter and demonstrates impeccable organizational abilities, then we want to hear from you!   

Responsibilities:

  • Coordinate all business travel arrangements including; flight, accommodations, and transportation
  • Manage and submit expenses for timely reimbursement
  • Maintain and monitor Outlook calendar including scheduling meetings locally and multi-office when required
  • Managing incoming emails and correspondence
  • Assist in the preparation of presentation materials for various meetings using Word, Excel, PowerPoint, etc.
  • Prepare agendas, take minutes of key meetings and distribution for comment
  • Assist with coordinating various internal communications for distribution
  • Organize and maintain correspondence files for key matters as required
  • Taking a proactive approach to urgent matters by initiating the necessary action, particularly when the Executive is travelling or away from the office 
  • Setting up global meetings and conference calls
  • Extensive electronic file management responsibilities
  • Provide reception relief as needed

Qualifications:

  • Seven or more years’ experience as an Executive Assistant in a professional services environment
  • Post secondary education in Business Administration or a related field
  • Demonstrates excellent organizational abilities while being detail-oriented with the ability to multi-task in a fast-paced environment
  • Strong attention to detail with the flexibility to accommodate work demands
  • Ability to work independently and collaboratively within a team environment
  • Demonstrates good judgement and utmost professionalism at all times and particularly when working under pressure
  • Ability to maintain a high level of confidentiality and exercise discretion when necessary
  • Excellent communication skills, both written and oral
  • Flexible to work overtime when required and/or outside of regular business hours

To apply, please click Apply Online or submit your resume by email to: LJAresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.

 


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