Executive Assistant

Toronto, Ontario M5J | Temporary

Job ID: 55605 Industry: Administrative/Office Support

Our client, a globally known Insurance Company, has a temporary staffing needed for an Executive Assistant in their downtown Toronto office.

Start Date: ASAP

Duration- 2-3 months

Pay Rate: 25.00/hr+


•         Manages all aspects of the Executives calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate;

•         Effectively works with other EA’s in scheduling and coordination for meetings and other needs;

•         Proactively anticipates the needs of the Executive in a dynamic and fast paced environment;

•         Monitors and responds to Executive’s e-mail;

•         Coordinates meetings including preparing agendas, letters, memos, presentations and reports.  Also helps to prepare the Executives  for meetings including advance generation of meeting attendee bios;

•         Effectively and proactively manages events organized by the Executive, including town halls and other functional events, assisting in organizing content, attendees, facilities, and presenters;

•         Assists in moving forward the paperless agenda

•         Assists in the preparation and distribution of reports and internal communications;

•         Manages all travel arrangements and accompanying material;

•         Provides filing and the necessary record keeping;

•         Answers, screens and direct phones calls, responding independently and providing as much

•         Maintain contact with Executive via company-issued mobile device;

•         Assists other leaders with administrative support as needed;

•         May perform other administrative duties as required.

Key Competencies:

•         A minimum of 5 years’ experience working as an Executive Assistant supporting senior Excecutives

•         Proficiency in Microsoft Office Suite; experience creating PowerPoint presentations;

•         Strong interpersonal skills, ability to work in a team environment as well as independently;

•         Able to be proactive and take initiative, strong problem solving skills;

•         Able to handle and maintain confidential company information;

•         Excellent organizational and time management skills;

•         Demonstrates accuracy and thoroughness;

To apply, please click Apply Online or submit your resume by email to: zczresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.

Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs: