Executive Assistant

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 60796
Executive Assistant
Duration: Temporary
Location: Downtown Toronto
Compensation: Competitive Hourly Rate
 

Our client is looking for an Executive Assistant to join their team on a temporary basis. The Executive Assistant will be responsible for a high volume of tasks including complex calendar management and detailed global travel itineraries and will report to the CEO & Senior management.

The successful candidate will be highly self-motivated and possess the ability to succeed with minimal guidance. The ability to manage multiple priorities and global scheduling needs is an asset. This is a great career opportunity in a rapidly growing company with potential for advancement from within the company. If you are an experienced Executive Assistant who is enthusiastic, hard-working, highly organized, this may be just the position for you!

Responsibilities

  • Develop day-to-day schedules, prioritizing activities while managing staff timelines to complete multiple projects
  • Lead and facilitate team activities such as staff meeting agendas
  • Manage domestic & international travel itineraries and expenses
  • All administrative support functions, including document management, meeting coordination, supply ordering, purchase orders
  • Track and drive completion of key deliverables and follow up on outstanding items
  • Track and manage headcount, maintain org charts
  • Cultivate partnerships and support special events

Qualifications

  • 3+ years' administrative experience in a fast-paced, corporate environment
  • Superior verbal, written and personal interactive communication skills
  • Positive outlook, Strong organizational skills, team orientated philosophy and problem-solving skills
  • Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines
  • Demonstrated ability to exercise discretion with a high level of integrity
  • Ability to communicate effectively with a variety of groups such as senior management, peers, and outside vendors
  • Confidence in handling logistics
  • Excellent Outlook, SharePoint, PowerPoint, Microsoft Word and Excel skills
  • Familiarity with graphic design and social media platforms
  • Ability to maintain composure and task-switch efficiently in a dynamic environment
  • Excellent organization, multi-tasking, and proactive communications skills
  • Strong motivation, intellectual curiosity and ability to take initiative with minimal supervision

To apply, please click Apply Online or submit your resume by email to: PHGresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.

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