Booking Coordinator

Toronto, ON

Employment Type: Temporary Industry: Administrative/Office Support Job Number: 58894
Booking Coordinator
Location: Downtown Toronto
Duration: 2-month contract, with potential to extend
Compensation: $17 per hour

Our client, a law firm located in downtown Toronto, is looking for a Booking Coordinator to join their team! The Booking Coordinator will provide full service delivery in booking and planning meetings at our client’s office and will also assist with departmental administrative tasks. The successful candidate will be someone who is: professional in approach, high-energy, disciplined, exhibits exceptional organizational skills and attention to detail. The individual must be flexible to meet competing demands and possess outstanding communication skills.


  • Assists internal clients on events to determine the parameters, procedures and deliverables for an event
  • Provides a concierge planning service from conception to completion
  • Sources required services and vendors, both internally and externally
  • Coordinates list management and communications around events
  • Manage event logistics
  • Maintains a visible role within the office and to outside parties, including suppliers and other industry professionals
  • Maintains contacts and network opportunities within the event planning profession
  • Works in a collaborative team atmosphere to provide event support, ideas and solutions
  • Coach others on internal event processes for self-serve events and modified support events


  • Minimum of 1- 3 years’ external business experience, with demonstrated skills in event planning
  • Demonstrable strong supplier management skills
  • Excellent verbal and written communications skills
  • A community college diploma, or bachelor's degree, in marketing or business
  • Knowledge of event management and booking systems desirable
  • An enthusiastic team player who embraces a diverse workload
  • Frequent overtime hours, which may involve early mornings, evenings and weekends
  • Some travel may be involved if supporting external event initiatives
  • Some lifting of boxes and materials is required
  • The applicant can expect exposure to confidential matters on certain projects and must maintain high degree of sensitivity in terms of the handling of any material or information, in this regard

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