Administrative Assistant

Toronto, ON M5C 2V9 | Direct Hire

Job ID: 56132 Industry: Administrative/Office Support

Administrative Assistant

Salary up to $55,000 + Bonus + 3 weeks Vacation + Benefits + Immediate Pension


Our Client, a leader in the Real Estate Industry with holdings across Canada, seeks an Administrative Assistant to 3 VP’s. The Administrative Assistant‘s responsibility is to provide administrative support and provide excellent service to both internal and external customers. If you are quick on your feet with a positive attitude and able to act on projects independently with a solutions oriented approach to problems, this role could be for you.


  • Prepare travel arrangements, organize meetings, social events and maintain calendars/schedules
  • Prepare presentations, reports, documents and communications/correspondence
  • Perform basic departmental financial functions: enter expenses, collect and input sales revenue, collect and verify insurance information and scan AP information
  • Enter, update, and verify various database information and electronic records
  • Assist in coordinating location-specific events (e.g. member of Social Committee)
  • Assist with continuous review and update of website content
  • Support in the preparation of financial and tax statements
  • Track departmental budget
  • Prepare minutes from departmental meetings
  • Perform basic research using various data sources including the Internet, as requested
  • Provide Reception duties as required
  • Respond to general inquiries and/or refer to appropriate representatives
  • Receive & direct incoming calls in a friendly and professional manner
  • Editing department content for the Intranet
  • Edit/ Format documents in a polished manner.
  • Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries
  • Administer & reconcile petty cash fund
  • Other duties as assigned


  • Secondary School Diploma
  • Certificate or Diploma in Business/Office Administration preferred
  • 3-5 years’ experience in Office Administration of supporting Director/VP
  • Advanced knowledge of Microsoft Word, Excel and PowerPoint
  • Excellent customer service skills
  • Demonstrated writing/editing skills
  • Comfortable with numbers

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