Administrative Assistant

Toronto, ON M5J2T3 | Direct Hire

Job ID: 55480 Industry: Administrative/Office Support

Administrative Assistant 

Salary $50,000 + Benefits + 3 Weeks Vacation + Generous Bonus

Our client, a well-established wealth management firm, is seeking an Executive Assistant to join their Investment team. The successful candidate will provide administrative support to the Legal and Compliance team. For this position you will require strong computer skills as you will liaise with all different levels of management and clients. If you possess excellent attention to detail with good time management and superior communication skills this may be the role for you!


  • Schedule and coordinate internal and external meetings as directed, including preparation and dissemination of meetings
  • Maintain calendars for key individuals within the Legal and Compliance and Operations Team
  • Prepare meeting minutes for various reoccurring meetings and ad hoc project/strategy meetings
  • Prepare expense reports
  • Assist with processing invoices
  • Book travel and prepare travel itineraries as required
  • Maintain electronic and hard copy filing systems by assisting with document management
  • Oversee and maintain firm wide custodian access
  • Assist with firm wide training sessions
  • Assist with completion of regulatory filings
  • Assist teams with project coordination and organization as needed
  • Organizing staff events as needed
  • General clerical duties including photocopying, fax and mailing


  • High school diploma or equivalent education required
  • Industry experience in a similar field is preferred
  • Knowledgeable of Microsoft Office applications
  • Highly organised whilst willing to take on additional responsibilities
  • Confident ability to multi-task
  • Discreet, diplomatic and professional
  • Ability to work in a team environment 

Click 'Apply Online' or send your resume by email to

View all of our job postings at

Accommodations are available upon request to support your participation during all stages of the recruitment process

Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs: