Administrative Assistant

Toronto, ON M5L 1B9 | Direct Hire

Job ID: 51769 Industry: Administrative/Office Support

Administrative Assistant

Salary up to $55K + Bonus + RRSP Program

Family oriented and highly reputable professional services firm in the Downtown core is currently seeking an Administrative Assistant to join their team.  In this role, you will be responsible for maintaining a very busy schedule for a Partner within the firm.  The ideal candidate will offer three or more years’ experience supporting an Executive and will demonstrate impeccable organizational abilities.   


  • Maintain and monitor Outlook calendar including scheduling meetings locally and multi-office when required
  • Managing incoming emails and correspondence
  • Assist in the preparation of presentation materials for various meetings using Word, Excel, PowerPoint, etc.
  • Prepare agendas, take minutes of key meetings and distribution for comment
  • Maintain a list of action items for both lawyers and follow-up on status as required
  • Assist with coordinating various internal communications for broad distribution
  • Organize and maintain correspondence files for key matters as required
  • Taking a proactive approach to urgent matters by initiating the necessary action, particularly when the lawyers are in court, at trial, travelling or away from the office at meetings
  • Maintaining a reminder system
  • Substantial client contact, both internal and external
  • Setting up global meetings and conference calls
  • Extensive electronic file management responsibilities


  • Three or more years’ experience as an Administrative/Executive Assistant in a professional services environment
  • Experience in a Legal environment a definite asset
  • Demonstrates excellent organizational abilities while being detail-oriented with the ability to multi-task in a fast-paced environment
  • Strong attention to detail with the flexibility to accommodate work demands
  • Ability to work independently and collaboratively within a team environment
  • Demonstrates good judgement and utmost professionalism at all times and particularly when working under pressure
  • Ability to maintain a high level of confidentiality and exercise discretion when necessary
  • Excellent communication skills, both written and oral

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