Receptionist/ Office Assistant

Toronto, ON | Temporary

Job ID: 50844 Industry: Administrative/Office Support
Receptionist/ Office Assistant
Duration: 1-year contract
Location: Toronto
Compensation: $17 per hour

Our government-sector client is looking for an Receptionist/ Office Assistant to join their team for a 1-year contract! You must have a vehicle as this position is not accessible via Public Transit. This position is responsible for ensuring efficient day-to-day office operations by providing clerical and reception support, as well as fulfilling a wide range of office administration duties. Specific duties include issuing permits, tracking, trending and data collection, as well as invoicing customers and following up on payments.  Answering telephone calls, greeting visitors, and maintaining all filing systems and databases are also key functions of this position. If you are a highly organized individual who has excellent attention to detail and can multitask and meet deadlines, this may be the perfect opportunity for you!

Responsibilities

  • Prepare Authorizations for construction, events and operations within jurisdictional area
  • Draft correspondences
  • Prepare and distribute Notices
  • Provide statistics with regard to the client’s Hotline
  • Administer forms such as waivers, permission forms, tariffs and issue licenses and collect payments
  • Assist with filming and property inquiries including the costs, required permissions and documentation/certificates, and conducting tours
  • Maintain electronic and hard copy files
  • Prepare invoices for payment, and follow up on delinquent accounts
  • Complete Purchase Orders for gasoline, equipment parts and new equipment
  • Set up / prepare the boardroom for meetings and conferences
  • Track vacations, sick days, absences and enter the data for payroll purposes
  • Answer telephone enquiries (including client’s Hotline) and coordinate or redirect calls as required

Qualifications

  • MUST have a vehicle
  • Post-secondary education with a Certificate or Diploma in Office Administration or equivalent
  • Minimum 2-4 years’ experience providing direct administrative support and office oversight
  • Knowledge of renting/leasing space and requirements to do so
  • Superior interpersonal skills, able to interact with all levels in a professional, positive manner
  • Excellent communication skills both oral and written
  • Strong keyboarding skills and excellent knowledge of grammar, spelling and proof-reading abilities
  • Able to compose correspondence and prepare professional documentation, letters, memos, reports, presentations, spreadsheets
  • Experienced at invoicing and collecting of money
  • Advanced computer skills with Microsoft Office products, Great Plains Dynamics an asset
  • Ability to obtain relevant security clearance
  • Annual Driver’s License validity check, as applicable
  • Flexibility to work occasional extended hours or weekends, as the need arises
  • Vehicle is required, as there is no public transit to this location

To apply, please click Apply Online or submit your resume by email to: CGRresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.


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