Office Assistant - Document Control

North York, ON | Temporary

Job ID: 54784 Industry: Administrative/Office Support
Our client in public transportation for the city of Toronto is seeking an Office Assistant to assist the Capital Programming Department with Document Control.  The ideal candidate will have previous experience in document control or in a library setting with strong administrative skills.
Contract – 3 months
Location – North York – Yonge / Sheppard area
Hours of Work – Monday to Friday, 8am to 4pm
Rate of Pay – $16.50 / hour
  • Maintaining ECE library collection
  • Circulating reference material
  • Re-shelving/filing borrowed material
  • Processing requests for new and existing material
  • Assign contract numbers in accordance with established procedures
  • Help check bid documents and drawings
  • Help distribute bids, addenda, minutes of site tours, IFC documents, building permits, and contract number work orders
  • Sort and purge old contract distribution files for destruction
  • Help move, inspect, or repack archived boxes for re-file and prepare new boxes for storage at City
  • Edit Box File Management
  • Processing invoices
  • Document Control experience (distribution, filing, archiving, retrieval, microfilming, destruction, drawings, library)
  • SharePoint or any other electronic document records management system would be an asset
  • Proficient in Microsoft programs (Excel, Microsoft Word, etc.)
  • Excellent attention to detail
  • Excellent organizational and communication skills

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