Medical Office Administrator - Downtown Toronto, ON

Toronto, ON | Direct Hire

Job ID: 51044 Industry: Administrative/Office Support

Medical Office Administrator – Downtown Toronto, ON

$38,000 – 42,000 Base Salary + Benefits

Our client, a non-profit community agency, is seeking a full time Medical Office Administrator to join their team. The successful candidate’s key mandates will be working with a high standard of efficiency and accuracy in covering general administrative and transcription duties. To succeed in this position, you will need to be highly proficient in working with medical letters, reports, summaries and other related documents.  


  • Reporting to the Director, HR and Administration your role will be managing all medical documents and preparing/editing/proofing as required.
  • Transcribing dictated reports, correcting for spelling, grammar, clarity and consistency
  • Uploading medical documents into the client management system, filing all patient records accordingly
  • Receiving all inquiries pertaining to client health, engaging in follow up activities (following up with staff and other clinical professionals)
  • Preparing board reporting packages for lawyers, updating with client charts
  • Filing all reports and updating patient information
  • Assisting with all patient and internal surveys
  • Backup reception coverage for lunch and other absences
  • Assisting staff with MS Office documents
  • Other administrative tasks as required


  • Post-Secondary Education in Science or Medical Administration
  • Minimum of 2 years administrative experience
  • Must have very strong attention to detail, accuracy, and efficiency
  • Exceptional verbal and written communication skills, with perfect spelling and grammar
  • Transcribing experience a definite asset
  • Intermediate MS Office skills
  • Demonstrating excellence working in a small team environment

Job Offer:

  • $38,000 – 40,000
  • Permanent hire with potential for increased duties
  • Full Benefits provided
  • Tight knit and welcoming team

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