Executive Assistant to the COO

Toronto, ON | Temporary

Job ID: 52824 Industry: Administrative/Office Support
Executive Assistant
Duration:  10-Month Contract
Compensation: Competitive Hourly Rate
Location: Split time each week between Scarborough & Midtown Toronto

Our government sector client is seeking an Executive Assistant to join their team for a 10-month contract. The successful candidate will be responsible for providing executive-level support to the Chief Operating Officer who splits time between the client's Scarborough & Midtown Toronto offices. The ideal candidate will be a highly motivated self-starter with excellent organization and communication skills.

Responsibilities:

  • Manage and coordinate the issues management function including the review of high priority issues involving politically sensitive matters or matters of a contentious/confidential nature ensuring the preparation of briefing and issue note requests and executive correspondence
  • Provide executive support to committee meetings and act as coordinator for the preparation of meeting agenda, minutes, research and follow-up briefings
  • Prepare reports, analyses and position papers for the consideration of the executive and related committees, and government bodies involved with the electoral matters at the provincial and federal level
  • Provide a variety of executive support services to the executive by gathering and verifying information, preparing background material, statistical reports, surveys and other documents on a variety of procedural subjects
  • Compose correspondence, create presentations and handle confidential information, keeping track of pending items and communicate with various jurisdictions, outside agencies, staff, political party and government offices to request or respond to information
  • Manage and coordinate special projects and assignments for the executive to address immediate issues requiring research and analysis of operational policies, administrative and program issues
  • Develop recommendations to improve administrative systems and operational procedures to support the management and delivery of programs, services and projects to support the client’s strategic plan and mandate
  • Act as a liaison and point-of-contact support, on behalf of the executive, for inter-jurisdictional business activities and partnerships and develop working-level relationships with stakeholder groups
  • Coordinate corporate human resources activities and the business planning and budget estimates processes for the Cluster
  • Attend committee meetings, and provide follow up and support to the executive on actions pertaining to the Cluster
  • Provide guidance to administrative staff

Qualifications:

  • Demonstrated knowledge of the protocols and practices of an executive office and its’ relationships with other executive offices, including internal/external partners/stakeholders
  • Demonstrated knowledge of and experience applying the theories, principles and techniques of policy development, as well as demonstrated knowledge of the structure and operation of executive committees and executive committee decision-making
  • Demonstrated knowledge of issues management methodologies and experience applying strategic planning, analytical, and issue management skills
  • Demonstrated experience dealing with sensitive, contentious and confidential issues and exercising discretion and political acuity
  • Demonstrated knowledge of financial management practices, estimates, finance and accounting procedures
  • Highly developed interpersonal, communication, relationship management and partnership building skills
  • Demonstrated analytical, problem solving and research skills
  • Highly developed organizational, planning and time management skills
  • Well developed oral and written communication skills
  • Demonstrated knowledge and experience using Internet and computer business/office software
  • Demonstrated group leadership skills
  • Access to a vehicle

To apply, please click Apply Online or submit your resume by email to: CGRresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.


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