Executive Assistant

Toronto, ON | Temporary

Job ID: 53487 Industry: Administrative/Office Support
Executive Assistant
Duration: 4-Months (with potential to extend)
Compensation: Up to $25 per hour
Location: Toronto

Our client, a global non-profit organization (with a for-profit culture), is seeking an Executive Assistant to join their team! The successful candidate will provide executive support to the CFO, Chief Risk Officer and Director Finance. This role would appeal to an individual who is comfortable working in a fast-paced environment and has the ability to plan ahead and manage work in order to meet deadlines. If you have excellent interpersonal skills and a high level of integrity and professionalism, then we would then we would like to hear from you!

Responsibilities:

  • Provide administrative/coordination support to multiple Senior Executives
  • Manage and coordinate multiple calendar’s including prioritizing and resolving scheduling conflicts as required
  • Schedule meetings and coordinate related logistics such as room booking, catering, refreshments and document preparation for all attendees
  • Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips
  • Coordinate logistics of project meetings and events including scheduling and hosting external guests
  • Create, maintain and update files and records
  • Act as the first point of call for any queries and answer any internal and external calls
  • Assist with budget preparation and forecasting
  • Prepare meeting documents and manage material as appropriate
  • Facilitate internal communication between departments and companywide
  • Manage agenda and chair bi-weekly team meetings
  • Maintain organization of database, shared network drives and Sharepoint sites
  • Assist with special projects as needed

Qualifications:

  • Completion of a College Diploma or University Degree
  • Minimum 3-5 years of experience in an Administrative Assistant role in a fast-paced environment
  • High level of proficiency with current technology including Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint
  • Strong written and verbal communication skills
  • Excellent interpersonal skills, exhibiting grace under pressure
  • Ability to analyze financial data (budgets) and format Word or PPT documents
  • Excellent imitative and possess a “take charge” attitude and sense of ownership
  • Driven, results-oriented and flexible and adaptable to changing priorities
  • Must be able to work independently with little direction or supervision, and possess ability to coordinate and manage multiple projects

To apply, please click Apply Online or submit your resume by email to: JRIresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.


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