Executive Assistant

Toronto, ON | Direct Hire

Job ID: 52364 Industry: Administrative/Office Support

Executive Assistant

Salary up to $62,000 + Terrific Bonus + Full Benefits + Guaranteed RRSP + 4 Weeks Holiday!!!

Our client is a professional services firm and a global leader seeking a progressive and forward-thinking Executive Assistant to assist a busy Executive who is down to earth and wants a right arm partnership. The ideal candidate would have strong administrative and problem solving skills as well as the proven ability to maintain a high level of accuracy and pay strict attention to detail.  You would be proactive, progressive and professional.  As this role can be challenging the ability to deal with change and a very strong sense of self is required.  Legal or consulting experience would be considered an asset in this role.

Responsibilities:

  • Coordinate the preparation and distribution of supporting information in advance of upcoming meetings. 
  • Manage complex calendar management and incoming email. 
  • Provide day-to-day executive administrative support including: routine faxing/scanning, photocopying, filing, mail sorting, telephone screening, drafting and correspondence. 
  • Anticipate issues and initiate appropriate action to ensure the most effective use of the Executive’s time. 
  • Travel arrangements: coordinate, prepare and submit all Executive’s expenses incurred. 
  • Prepare documents, correspondence and presentation material for high-level use. 

Qualifications

  • Strong influencing, interpersonal and diplomacy skills with a high comfort level in dealing with high profile senior Executives and individuals at all levels. 
  • Ability to take initiative and demonstrate a flexible approach in responding to needs as they arise. 
  • Strong service orientation and sound judgment in assessing requests; with the ability to act on issues and handle situations on the Executive’s behalf. 
  • Able to exercise discretion and tact in sensitive and confidential situations. 
  • Strong verbal and written communications skills in order to coordinate and prepare reports, correspondence, presentation and other communication material. 
  • Strong organizational, time management and priority setting skills in order to meet tight deadlines. 
  • Excellent PC skills; Word, Excel, PowerPoint and experience with a database is an asset. 

Click 'Apply Online' or send your resume by email to LDCResume@bagg.com.

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Accommodations are available upon request to support your participation during all stages of the recruitment process.


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