Executive Assistant

Toronto, ON | Direct Hire

Job ID: 51806 Industry: Administrative/Office Support

Executive Assistant
Salary Up to $63,000 + Bonus!!!

Our client, one of Canada’s Top 100 Employers, is seeking an Executive Assistant to join their fast paced and dynamic team. The Executive Assistant will develop strategies to maintain and strengthen relationships that are vital to the mandate and the business of the executive. The successful candidate will effectively solve problems and manage complex and diverse issues that impact the Executive. If you have superb multitasking and prioritizing skills and you want to work for an organization that recognizes talent and promotes successful employees, then we would like to speak with you!

Responsibilities

  • Interface on behalf of business leaders in coordination of meetings, events and presentations
  • Compose, edit and manage materials such as communications, correspondence, presentations and reports and makes recommendations on content
  • Support or manage various projects such as business process improvement initiatives and event planning while collaborating with staff both within the team and across the impacted business units
  • Monitor and analyze project expenses to ensure they are within budget
  • Manage the Executive’s calendars, email, and contacts.  Coordinate and dispatch meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources 
  • Manage complex international multi-leg travel, often requiring continuous changes or rescheduling
  • Conduct extensive client research and compile research packages and notes for the Executive
  • Lead or provide assistance with internal or client events as requested
  • Prepare and dispatch outgoing mail, screen telephone calls and respond to inquiries
  • Provide coaching and mentoring to more junior colleagues to assist them in developing capabilities
  • Maintain confidential client information and ensure information is handled appropriately
  • Manage and assist in charity engagements and fund-raising campaigns
  • Manage activities, communications and materials related to the Board of Directors if applicable
  • Oversee the onboarding of new employees. This includes coordinating workstation, system access, credit card and initial introduction meetings

Qualifications

  • 5-7 years of experience in a professional support function in a fast-paced environment
  • Undergraduate degree or post-secondary education in finance or a similar area
  • Ability to organize high complexity and high volume business information and develop it into cohesive and professional reports and presentations
  • Excellent written and verbal communication skills
  • Detail oriented, well organized and able to manage time and multitask
  • Ability to coach and mentor more junior staff
  • Excellent Excel, Word, PowerPoint, and Outlook skills
  • Excellent working knowledge of financial analysis methodologies and accounting principles; very good working knowledge of project management methodologies and human resources policy

Click 'Apply Online' or send your resume by email to JTCResume@bagg.com 

View all of our job postings at www.bagg.com

Accommodations are available upon request to support your participation during all stages of the recruitment process.


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