Executive Assistant

Toronto, ON | Temporary

Job ID: 50006 Industry: Administrative/Office Support

Executive Assistant
Duration: Temporary

Location: Downtown Toronto

Compensation: Up to $30 per hour

Our client, one of Canada’s Top 100 Employers, is seeking an Executive Assistant to join their fast paced and dynamic team. If you have superb multitasking and prioritizing skills and you want to work for an organization that recognizes talent and promotes successful employees, then we would like to speak with you!

Responsibilities:

  • Interface on behalf of business leaders in coordination of meetings, events, and presentations
  • Compose, edit, and manage materials such as communications, correspondence, presentations and reports and makes recommendations on content
  • Support or manage various projects such as business process improvement initiatives and event planning while collaborating with staff both within the team and across the impacted business units
  • Monitor and analyze project expenses to ensure they are within budget
  • Manage the Executive’s calendars, email, and contacts. Coordinate and dispatch meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources 
  • Manage complex international and domestic travel
  • Conduct extensive client research and compile research packages and notes for the Executive
  • Lead or provide assistance with internal or client events as requested
  • Prepare and dispatch outgoing mail, screen telephone calls and respond to inquiries
  • Provide coaching and mentoring to more junior colleagues to assist them in developing capabilities
  • Maintain confidential client information and ensure information is handled appropriately
  • Manage activities, communications and materials related to the Board of Directors if applicable
  • Oversee the onboarding of new employees.

Qualifications:

  • 5-7 years of experience in a professional support function in a fast-paced environment
  • Undergraduate degree or post-secondary education in finance or a similar area
  • Ability to organize high complexity and high-volume business information and develop it into cohesive and professional reports and presentations
  • Excellent written and verbal communication skills
  • Detail oriented, well organized, and able to manage time and multitask
  • Ability to coach and mentor more junior staff
  • Excellent Excel, Word, PowerPoint, and Outlook skills

 

To apply, please click Apply Online or submit your resume by email to: CCEresume@bagg.com

View all of our job postings at www.bagg.com 

Accommodations are available upon request to support your participation during all stages of the recruitment process.


Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs: