Executive Assistant

Toronto, ON | Temporary

Job ID: 44953 Industry: Administrative/Office Support
Our client located in the Downtown area is looking for an Executive Assistant that will provide dedicated, high quality, efficient and specialized support to a Vice President. They will have autonomy to use discretion and make decisions within generally defined parameters and may be involved with the administration of sensitive and/or confidential material requiring a high level of discretion.
 
Pay: $20.00/hr
 
Hours of Work: Mon to Fri from 8:30-5:00pm – overtime might be available as well.
 
Job Description - The incumbent’s work will involve a fair degree of complexity and may include but is not limited to the following accountabilities:
 
Service Excellence
• Provide top level administrative support, ensuring quality service and professionalism at every interaction
• Manage workload efficiently in a fast-paced environment, ensuring deadlines are met
• Apply appropriate due diligence ensuring accuracy in preparing and completing all required
• supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.) for the team
• Schedule and organize meetings, including the preparation and co-ordination, by booking the facility, pre-mail, arranging required equipment, refreshments, etc.
• Maintain proficiency with software applications/programs and/or department specific systems as required
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
 
Operational Effectiveness
• Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, process expense claims, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required
• Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
• Prioritize and manage own workflow to ensure quality and efficiency
• Use software programs and other tools or equipment with ease and efficiency, and provide documents/information that effectively support the needs of the team
• Efficiently manage expectations/concerns through strong communication skills
• Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.
 
Job Requirements:
Strong communication skills, both verbal and written• Ability to take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks
• High energy and multi tasking required
• Effective team player who contributes to a positive work environment and is flexible to changing work priorities
• Supportive of the team by continuously developing knowledge in own area
• Excellent knowledge of MS Office (ie Word, PowerPoint and Excel)
• Previous experience as an Administrative Assistant is a must
 
To apply, please click Apply Online or submit your resume by email to: zczresume@bagg.com
 
View all of our job postings at www.bagg.com
 
Accommodations are available upon request to support your participation during all stages of the recruitment process.
 
 

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