Executive Assistant (14 Month Contract)

Toronto, ON | Direct Hire

Job ID: 50031 Industry: Administrative/Office Support

Executive Assistant (14 Month Contract)

Salary up to $85,000 + Benefits + 3 Weeks Holidays + Employee Perks!!! 

Our client, a global brand and industry leader is seeking an Executive Assistant (14 Month Contract) to support a very busy C-level Executive. The ideal candidate would have strong administrative and problem solving skills as well as the proven ability to anticipate needs and provide solutions, particularly when confronted with ambiguity and a high degree of change. The ability to maintain relationships with internal and external stakeholders is essential. If you have demonstrated experience working for a large corporation with an executive at a very senior level, outstanding organizational skills and excellent attention to detail, then we would like to hear from you!

Responsibilities

  • Anticipate the needs of the Executive, ensuring they are in the right place, at the right time, for the right reasons
  • Monitor follow-up activities, action items and materials in advance of meetings
  • Proactively manage the Executive’s calendar, including booking travel arrangements
  • Gather, coordinate and prepare necessary information, materials (presentations, reports, etc.) and resources for meetings and events
  • Prioritize and adjust priorities in a fast paced, changing environment with agile efficiency
  • Ensure the proper management and approval of individual and corporate expenses and manage budget reports as required
  • Anticipate needs and create solutions
  • Respond in a clear, simple and efficient manner to internal and external stakeholders, using appropriate communication modes (in-person, phone, email, text, etc.)
  • Interact with Board Members, ensuring they have necessary information and materials in advance of meetings
  • Apply good judgment, discretion and diplomacy in all interactions, especially matters that may be sensitive or confidential
  • Seek to improve existing or create new processes and best practices

Qualifications

  • University degree is an asset
  • Minimum of 7 years’ experience supporting senior executives
  • Outstanding organizational skills with superior attention to detail
  • Excellent written and verbal communications skills
  • Advanced working knowledge of MS Outlook, Word, Excel and PowerPoint
  • Strong judgement skills and unwavering commitment to maintaining confidentiality
  • Initiative and ability to anticipate needs and provide solutions/options, particularly when confronted with ambiguity and a high degree of change
  • Strong interpersonal skills, with an ability to communicate in a professional manner with senior executive management as well as internal and external stakeholders
  • Flexibility to be available outside of normal work hours to provide support on urgent matters

Click 'Apply Online' or send your resume by email to LDCResume@bagg.com.

View all of our job postings at www.bagg.com

Accommodations are available upon request to support your participation during all stages of the recruitment process.


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