Administrative Assistant

Toronto, ON | Direct Hire

Job ID: 51758 Industry: Administrative/Office Support

Administrative Assistant

Salary up to $50,000 + Bonus + Pension + 3 weeks Vacation + Excellent Benefits

Our Client, a leader in the investment industry with holdings across Canada, seeks an Administrative Assistant to the VP and his team. The Administrative Assistant‘s responsibility is to provide administrative support and provide excellent service to both internal and external customers. If you are quick on your feet with a positive attitude and able to act on projects independently with a solutions oriented approach to problems, this role could be for you.



Prepare travel arrangements, organize meetings, social events and maintain calendars/ schedules

  • Prepare travel arrangements, organize meetings, social events and maintain calendars/ schedules
  • Prepare presentation, reports, documents and communications/correspondence
  • Enter, update, and verify various database information and electronic records
  • Assist in coordinating location-specific events
  • Record and deposit accounts receivable; scan and attach payables
  • Enter and process department expenses; collect and input sales figures
  • Monitor inventory of office supplies and place orders when needed
  • Perform basic research using various data sources including the Internet, as requested
  • Provide Reception relief as required
  • Receive & direct incoming calls in a friendly and professional manner
  • Respond to general inquiries and/or refer to appropriate representatives
  • Administer and reconcile petty cash fund



  • 3+ years experience in Office Administration
  •  Knowledge of ERP software    
  • Experience or knowledge in Real Estate or Property Management
  • Certificate or Diploma in Business/Office Administration preferred
  • Excellent customer service skills
  • Display initiative and a “take charge” attitude
  • Diplomatic and always tactful
  • Strong organizational skills with ability to multi-task
  • Problem-solving skills
  • Professional and courteous manner
  • Strong verbal and written communications skills
  • Advanced knowledge of Microsoft Word, Excel, and PowerPoint


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