Administrative Assistant

Toronto, ON | Temporary

Job ID: 49543 Industry: Administrative/Office Support
Administrative Assistant
Location: Downtown Toronto
Duration: 4-months with potential to extend
Compensation: Up to $25 per hour
Our client, a financial leader, is seeking an Administrative Assistant to join their organization! The Administrative Assistant will be responsible for providing general administration and support as well as assisting with the preparation of meeting materials, presentations for the Marketing & Communications team. If you are a detail oriented self-starter with a “can do” attitude this may be the position for you!
  • Assist in coordinating calendar and schedule
  • Maintain confidentiality when dealing with calendar and sensitive materials
  • Respond to emails on behalf of the Senior Director
  • Assist in coordinating meetings including preparation of meeting materials, presentations and facility logistics
  • Co-ordinate subscriptions and memberships
  • Co-ordinate conference and seminar registrations for staff including travel arrangements
  • Assist with gathering of meeting materials and research as required
  • Process and record invoices
  • Assist with file management 
  • Develop administration procedures and processes (monthly reports, expense forms, attendance tracking)
  • Maintain divisional templates and create additional templates to ensure consistent standards throughout the division
  • Provide other administrative duties and support as required including reports, presentations, meeting organization, luncheons, and special functions
  • Monitor deadlines and progress of various Marketing initiatives and projects
  • Monitor and update budgets, create and maintain e-copy filing of invoices and code invoices
  • Assist with co-ordination of meeting materials including presentations and agendas minutes
  • Attend meetings for minute taking when required and assists with follow up activities
  • Assist with co-ordination of special events and team activities
  • Track deliverables from the Sr Director’s staff
  • 5+ years administrative support with experience in a corporate business environment
  • Post-secondary education preferred
  • Advanced knowledge of MS Office
  • Excellent written and oral communications skills with a professional approach
  • Strong attention to detail and creative problem solving skills
  • Ability to independently organize and prioritize assignments in a fast-paced environment and a proven ability to multitask
  • Excellent interpersonal skills and a professional telephone manner

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