Administrative Assistant

Etobicoke, ON | Direct Hire

Job ID: 50843 Industry: Administrative/Office Support

Administrative Assistant

Salary up to $50K + Benefits 

Our client, one of the largest wealth management firms in Canada is looking for an Administrative Assistant to join the team.  The ideal candidate will have three or more years' experience providing administrative support to senior level professionals while demonstrating superb time management skills.  The Administrative Assistant will provide clerical support to the Vice President through calendar management, meeting coordination, report generation, and correspondence.  If you are a driven and organized administrative professional with a genuine interest within the financial industry, then we want to hear from you!


  • Manage the calendar and schedule for the firms Vice President
  • Schedule and confirm all client appointments
  • Advise and assist with the preparation and coordination of presentations, proposals and other growth initiatives
  • Prepare materials and financial reports for client meetings
  • Manage all meeting follow-up activities
  • Oversee client account administration, including client queries and requests
  • Responsible for account transactions, documentation and order entry
  • Ensure all databases are updated and maintained
  • Research information to prepare special reports as required  
  • General office administrative duties as assigned


  • Three or more years of related experience in an administrative support role ideally within the Financial or Professional Services industry
  • Post secondary education in administration or business strongly preferred
  • Excellent interpersonal, written, and communication skills
  • Strong working knowledge of Microsoft Office including Word, Outlook, Excel, and PowerPoint
  • Excellent attention to detail and strong planning, organization, and time management skills
  • Completion of IFIC or CSC course would be an asset

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Accommodations are available upon request to support your participation during all stages of the recruitment process.



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